Copyright © 2007 Movement Control Association.
Last Modified:24/09/2008
CONSTITUTION, OBJECTS AND RULES
INTRODUCTION
1. The Constitution establishes the principles of government for The Movement Control Warrant Officers' Dinner Club and is published to enable all members better to understand and uphold the objects, rules and raison d'être of the Club.
2. The Club and its property shall be administered and managed in accordance with the Rules by the members of the Dinner Club Committee as hereinafter provided (the Committee).
3. The content of the 'Constitution, Objects and Rules' is subject to amendment as agreed by the Committee and confirmed by a majority of members voting at a General Meeting (GM).
4. The full title of the Club is "The Movement Control Warrant Officers' Dinner Club", abbreviated to "MCWODC". The Dinner Club was formally launched on 4th November 1981.
5. The MCWODC will be an independent affiliated part of the Movement Control Association (MCA).
OBJECTS
6. Movement Control Warrant Officers' Dinner Club Objective
a. To enable all British Army serving and retired Movement Controllers , who have during their regular or territorial military career served in the rank of Warrant Officer in a Movement Control post to foster professional and mutual friendships at an annual dinner.
b. To promote and enhance the traditions of Movement Control.
RULES
7. Rules are made for the management and government of the Club and its Fund. The Committee may propose the addition, amendment, variation, deletion or replacement of any rule subject to the approval of the Annual General Meeting.
8. Officers. The officers of the Club will consist of the following:
a. President. Appointed by the Club who shall hold office for a minimum of three years and maximum of five years. This term can be extended thereafter if approved by the members at the next GM.
b. The Club Committee. Shall consist of a Secretary, Treasurer and two other members (one will always be retired).
c. Appointment. All Committee members are appointed by resolution (including their tenure of office) by the members of the Club. Members are invited to forward proposed and seconded nominations to the Secretary, who will submit all such nominations to the Committee for consideration, selection and subsequent election at the AGM.
d. Retirement. A Committee member may give notice of retirement in writing, under their hand, to the Secretary and this is to be recorded in the Club minutes. The effective date of retirement is the date of receipt of the letter by the Secretary.
e. Accounts. The Treasurer is to ensure that all expenditure is authorised in advance by the Committee. The Treasurer may solely sign cheques on behalf of the Club. The financial year will run to the 31st March each year. Full and punctual accounts are to be kept, with an annual Statement of Account and Balance Sheet, which are to be checked by the Committee. The annual Statement of Account and Balance Sheet is to be made available to the membership for their approval at the next AGM.
f. Account Check. At least two members of the Club (other than the Treasurer) shall check the Club accounts annually.
g. Publications. The Club will publish articles as appropriate (at least twice per year) in the MCA Journal, which will be distributed to all members. Additionally this information will also be published on the MCWODC page of the MCA website at www.movcon.org.uk.
9. Committee.
a. The Committee will normally meet at a frequency as considered necessary by the Secretary, but not less than once per annum.
b. Proper minutes shall be taken to record all resolutions and proceedings including an action column and where considered necessary, relevant discussion and these form the 'conclusive evidence' to these matters. They are to be approved by the Committee and signed by the Secretary at the next meeting. Copies are to be distributed to all committee members.
c. The Secretary, or nominated representative, should normally attend every meeting. Other individuals may be asked to attend for their specialist advice, as required.
d. Only committee members may vote on any decision.
e. At least two serving members shall attend all meetings.
f. A quorum consists of 3 committee members present at any properly convened meeting of the Committee.
g. The Committee shall be responsible for:
(1) The control and management of the Club and its funds in accordance with its constitution and rules.
(2) Arranging the annual dinner, this is to be self-financing.
10. Main Activities of the Club
a. An annual dinner and AGM held on the first Friday in July.
b. An annual ten pin bowling and golf tournament is to be held.
c. Other activities as from time to time authorised by the Committee.
d. The production of a twice yearly news article and the maintenance of the Club web pages.
11. Annual General Meeting (AGM)
a. The following business shall be transacted:
(1) Presentation to members, by the Secretary, of a report on the affairs of the Club since the last AGM.
(2) Presentation of the annual audited account and their approval.
(3) Election of all Officers and Committee members.
(4) Consideration of any proposals for the good and benefit of the Club received from members.
(5) Any rules or regulation changes proposed by the Committee during the year is to be explained and then a vote is to be taken on rejection or agreement.
(6) Any honorary members are to be proposed and a vote taken on rejection or agreement.
12. Membership
a. Full Membership. All British Army serving and retired Movement Controllers, who have during their regular or territorial military career, served in the rank of Warrant Officer in a Movement Control post.
b. Honorary Membership. Will be offered by invitation to anyone who is considered to have contributed to and be interested in the aims and objectives of the Club.
13. Subscriptions.
a. The current annual rate of subscription for all members is £10.00.
b. Subscriptions are payable annually on the 1st July. Members are encouraged to pay by Bankers Standing Order.
CONCLUSION
14. This Constitution sets out the raison d'être of the Club and the machinery, rules and regulations by which it will operate in pursuit of its objects. Success and maintenance of the vitality of the Club will largely depend on the support and wishes of the membership and the readiness to adapt to changing circumstances. To this end, the Committee welcomes constructive criticism and new ideas, which should be processed through the Secretary.
Updated July 2008